Attendance makes it easy to maintain records of students, staff and visitors to your meeting rooms, event venues, conferences and other locations where a ticket isn't required for entry. It is a component of the Door Entry & Venues Management module but if you don't have venues then the Attendance module can be installed on your MSL System as a separate facility.
With options for attended or unattended use, Attendance monitors entrances and exits using visitor or University ID cards, or manually entered contact details. Scanners can be used in conjunction with Attendance to record entrances and/ or exits quickly and easily.
The Attendance station - like other MSL System modules - records the University ID or other visitor ID via text input, so any hardware setup that can output the ID number as text can be used. The exact hardware setup you can use will depend on the format of your ID cards and what readers are compatible with those. You may want to consult your University or other institution to check which readers work best.
TABLE OF CONTENTS
You can access this feature from your MSL System Admin site. Only Super Admins with Door Entry Operators, Door Entry Supervisors or Site Admins permissions can access the Attendance Station.
Door Entry Operators should access the Attendance Station via the direct link https://[sitecode].admin.ukmsl.net/attendance/. For further information, see How to Locate your MSL System Site Code.
You will need the Attendance module installed on your MSL System to access this feature.
If interested, please ask your Contractual System Admin to get in touch for a quote and to discuss the implementation of this module.
The Attendance Station requires an internet connection.
For further information, see Attendance Overview and Attendance Setup.
Attendance Station Fields
The Attendance Station has a Setup window where you apply the settings you would like your Attendance station to use during the session, a Sign-In window where your registered users check-in, and a Your Details window where un-registered users enter their details such as name, and contact details.
Attendance Station Setup Fields
This table lists and explains the Attendance Station Setup window fields.
| Field Name | Definition |
|---|---|
| Location | This is the name of the Location where Attendance is being recorded. The options are any locations you might have set up, for example, Meeting Room 1, or Bar. |
| Entry Point | This is the name of the Entry Point where Attendance is being recorded. The options are any entry points you might have set up, for example, Front Door, Side Door. |
| Mode | This refers to the different ways the Attendance station can be used at a location. The options are:
|
| Record | This refers to how the Attendance station is recording attendance and the type of attendance recorded. The options are:
|
For further information, see Attendance Setup.
Attendance Station Sign-In Fields
This table lists and explains the Attendance Station Sign-In window fields.
| Field Name | Definition |
|---|---|
| Your Student ID | This is the attendee's ID number, usually the University card number linked to their account. Student ID can be entered manually, or via a linked card reader. |
| I do not have a student card | Click I do not have a student card to open the Your Details window. This field should only be used by those who don’t have a student ID. |
| First Name | This is the attendee's first name. This field is displayed only in the Your Details window. This field is mandatory. |
| Last Name | This is the attendee's last name. This field is displayed only in the Your Details window. This field is mandatory. |
| Telephone Number | This is the attendee's phone number. This field is displayed only in the Your Details window. This field is mandatory by default, but can be configured so it is not required. Contact support@ukmsl.com to request this change. |
| ID/ University card number | This is the attendee's ID number, usually the University card number linked to their account. This field is displayed only in the Your Details window. This field is optional. |
| Setup | Click Setup to return to the Setup window. This is only displayed in Attended mode. For more information, see Attendance Station Setup Fields. |
| Log Out | Click Log Out to log out of the Attendance station and return to the Log In window. This is only displayed in Attended mode. |
For more information, see How to Sign In Attendees Using the Attendance Station.