Events via Organisation Admin Tools

By giving your Student Group committee members Edit Events permission, they'll be able to create Events via their Organisation Admin Tools, reducing the admin load on your staff, and empowering your committee members to engage with their members. Add an {eventlist} widget to the Student Group's page, and optionally include events created by your committee members in your main What’s On calendar.


If the Organisation Tickets window is enabled, committee members with Edit Events permission will also be able to create and put tickets on sale for their events. 


TABLE OF CONTENTS

Events Fields


You can access this feature from your MSL website. Only Organisation Admins with permissions to create events can access the Event List window.


Events can also be added by Content Editors.
For further information, see How to Add a New Event.


This table lists and explains the fields on the Events window.


Field NameDefinition
URL

This is the Event page URL.

This field is displayed only in the Edit Event window.

Event (Name)

This is the name of the Event. It is displayed on the event page and in event lists. 

If you are running more than one of the same ticketed events on the same day, add an additional identifier to the Event Name, for example, Morning Session, or Afternoon Session.

This field is mandatory. 

Date (and Time)

This is the start and end date and time for the Event.

This field is mandatory.  

Show On All Days

Select this checkbox to list multi-day events on all dates in event lists and calendars. By default, the Event is only included once on the first day of the event, to avoid events that finish after midnight from showing up on your event lists and calendars for the following day.

This field is displayed only in the Add Event and Edit Event windows.

Repeat Event

The MSL System will automatically create a copy of the Event you are creating on the set schedule e.g. once a week for 10 weeks. Once you create the series of events, the recurrence schedule can’t be edited.

The options are:

  • No recurrence (default)
  • Repeat every (e.g. Days, Weeks, Months)

This field is displayed only in the Add Event window.

Tagline / Short Description

This is a brief introduction to the Event. Content should be written as plain text.

This field is displayed only in the Add Event and Edit Event windows.

Location

This is where the Event is taking place.

This field is displayed only in the Add Event and Edit Event windows.

Online Meeting URL

This is the website address for the Online Event. If specified, Join Now links will use this URL and will be displayed to ticket holders (and for a non-ticketed event, those who have permission to view it).

This field is displayed only in the Add Event and Edit Event windows.

Online Meeting Joining Info

This contains useful information for the Online Event only. Add a passcode or any other information required to help users join the meeting.

Joining information will be displayed to ticket holders (and for a non-ticketed event, those who have permission to view it).

This field is displayed only in the Add Event and Edit Event windows.

External URL

If specified, this is the URL to which users will be redirected, rather than the default Event page. It could be another page on your MSL website or an external website.

This field is displayed only in the Add Event and Edit Event windows.

Event Types

This is a classification that allows users to filter the Event List on your MSL website and StudentLink® app.

Event Types cannot be created via the Organisation Admin Tools.

For further information, see Event Types.

Image

Upload an image or logo for the Event.

This field is displayed only in the Add Event and Edit Event windows.

Alt Text

Add Image Alt text to help adhere to the Web Content Accessibility Guidelines. It helps screen-reading tools describe the image to visually impaired users. This written content is displayed in place of an image on the event page if the image fails to load on a user's screen.

This field is displayed only in the Add Event and Edit Event windows.

View Permission

This specifies who can view the Event.

The options are:

  • Everyone
  • Logged in users only
  • Members only
  • Admins only

This field is mandatory.  

Display Dates

If specified, the Event will only be displayed between these dates and times. 

Both start and end dates and times are optional and can be used to limit when the event is available for viewing, in cases where the actual event is created well in advance of when you or the event promoter want to announce it.

Admins can view the event regardless of the Display status.

Full Description

This is a longer Event description that should contain all other details not already specified for the event. Any content you add is displayed on the event page and can contain:

  • Text
  • Anchor text
  • Images
  • Hyperlinks
  • Embedded YouTube videos
  • Tables
  • Special characters

The Event Editor Toolbar can be edited to add or remove the available buttons. 

This field is displayed only in the Add Event and Edit Event windows

Save

Click to save the Event, and to create the repeat events, if relevant.

This field is displayed only in the Add Event and Edit Event windows.

MessagesClick to view the Messages window where a message can be sent to Ticket Holders.
This field is displayed only in the Edit Event window.

View ()

Click to view this Event.

This field is displayed only in the Event List window.

Copy ()

Click to view the Copy Event window.

This field is displayed only in the Event List window.

For further information, see How to Copy an Event via Organisation Admin Tools.

Delete ()

Click to Delete the Event.

This field is displayed only in the Event List window.

For further information, see How to Delete an Event via Organisation Admin Tools.

For further information, see How to Add a New Event via Organisation Admin Tools.

Tickets Fields


You can access this feature from your MSL website. Only Organisation Admins with permissions to create events can access the Tickets window.


The Organisation Tickets window is enabled on request. If the Organisation Tickets window isn't installed on your MSL System, contact support@ukmsl.com to configure it for you.


If you would like default Requirements to be added to tickets created via the Organisation Tickets window, contact support@ukmsl.com.


Event Tickets can also be added by Content Editors.
For further information, see How to Add Tickets to an Event.


This table lists and explains the fields on the Tickets window.


Field NameDefinition
(Overall) Sales Limit

This is the overall event ticket sales limit showing the number of Tickets of all Ticket Types in the Event that can be sold. Enter the number of available tickets across all Ticket Types in the text field.

For example, if your event has both a Members Ticket Type and a General Ticket Type, and the Overall Sales Limit is set to 15, you might sell 10 Members tickets and 5 General tickets, or 8 Members tickets and 7 General tickets (if no sales limits are set directly on the tickets).

(Overall) Per Person Limit

This is the maximum number of Tickets of any Ticket Type in the Event that one user can purchase. Enter the maximum number Tickets that can be purchased per user in the text field.

For example, if your event has both a Members Ticket Type and a General Ticket Type, and the Per Person Limit is set to 1, the user can only buy either the Members or General ticket, not both.

Product #This is the unique ID number for your Ticket. All products in your MSL System have a unique ID number.
Name

This is the Product name for your Ticket. 

Ticket Type

This is the short name for your Ticket. It is used on the Event page. The default options are General, Students, and Members if set up. If further options are required, contact support@ukmsl.com to confirm the names of the Ticket Types that should be available on the Organisaton Tickets window.

For further information, see Ticket Types.

PriceThis is the amount required in payment for the Ticket.
On sale from / until

This is the start and end date and time for the Ticket's sales period. The format is dd/MM/yyyy and HH:mm in 24-hour clock.

This field is displayed only in the Ticket Details dialog.

The start field is mandatory.

For further information, see How to Put a Ticket on Sale and Take it Off Sale via Organisation Admin Tools.

Sales LimitThis is the number of times the Ticket Type can be sold in total for the event.
Per Person Limit (PPL)This is the number of Tickets of this Ticket Type that can be sold to an individual user.
Description

This is a brief description of the Ticket product.

Receipt/ ticket textContent added to this text field is displayed on email receipts and printed tickets. This field supports HTML.
On SaleIf Yes, the Ticket is currently on sale at one or more Shops.
SalesThis is the number of times this Ticket Type has been sold.
Edit Customisations ()This is where you can add questions to your Ticket to gather additional information from the user before they purchase it. Customisations can be mandatory or optional.

This field is displayed only in the Tickets window.

For further information, see How to Add a Customisation to a Ticket via Organisation Admin tools.

For further information, see How to Add Tickets to an Event via Organisation Admin tools.


Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.